Editorial Policies

Focus and Scope

Check List is a peer-reviewed online journal, devoted to publishing biodiversity data related to species’ geographic distribution. Thus, our primary mission if to fill the so-called Wallacean shortfall (Lomolino 2004) and to improve our knowledge of how life is distributed on the planet in order to better preserve it. These data are essential for studies on biogeography and provide a baseline for the conservation of biodiversity. The first step to undertaking effective conservation action is to maintain records of the distribution of species.

Therefore, the journal was created from the need publish basic data on species distribution of any taxon in a timely and open manner, which are often neglected by traditional journals.

Check List is a bimonthly peer-reviewed online journal, and will consider for publication:

  • distribution summaries of a supraspecific taxon in a broad geographic area (e.g., hemisphere, country, biome), as a review of the distribution of a taxon in the given area.
  • annotated list of species, of a given taxon in a strict geographic area, with comments and illustrations on the identifications, based on original data.
  • notes on the geographic distribution, reporting new records of one or more species while providing a complete overview on the known distribution of the treated taxa.
  • book reviews on books related to biodiversity, biogeography, niche modeling, or any associated field that uses species distribution as its primary data source.
  • opinions on relevant subjects for the journal’s mission and scope.

Open Access Policy

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

Dryad Repository Submissions

This journal is integrated with the Dryad Digital Repository to make data publication simple and easy for authors. There is a $120 Data Publishing Charge for Dryad submissions, payable via the Dryad website.  For more information, please see their FAQ.

Printed Version and Reprints

Check List is published in identical print (high-resolution, full-color) and online (PDF) versions.

Printed versions of this journal may be ordered in parts or subscribed for (see the table below).

To subscribe, please use the Subscription Form or contact us via e-mail, letter or fax. Please include the full delivery address if it is different from the one you have used for your registration, and indicate the payment method. Please contact us if you need a quotation or proforma invoice.

Separate issues or any number of reprints (high-resolution, full-color) can be ordered using the online Order Reprint(s) form available under each issue or article on the journal's website.

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Prices of full-color, high-resolution printed version (separate article and complete issues)

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Copyright Notice

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The full legal code of this license.

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COPE Membership

This journal endorses the COPE (Committee on Publication Ethics) guidelines and will pursue cases of suspected research and publication misconduct (e.g. falsification, unethical experimentation, plagiarism, inappropriate image manipulation, redundant publication). For further information about COPE please see the website for COPE at http://www.publicationethics.org and journal's Publication Ethics and Malpractice Statement.

Authors' Guidelines

Main text


The title should be in a sentence case (only scientific, English common names, and geographic or personal names should be with a first capital letter, i.e. Elater ferrugineus L., Cuban Greater Funnel-eared Bat, Germany), and should include an accurate, clear and concise description of the reported work, avoiding abbreviations. The higher taxa within the title should be separated with commas and not with a semicolon, e.g.: (Coleoptera, Elateridae, Elaterini). Include authority (and year for animals) of publication of species- or genus-level taxa.

Authors and Affiliations

Provide the complete names of all authors, and their addresses for correspondence, including e.g., institutional affiliation (e.g. university, institute), location (street, boulevard), city, state/province (if applicable), and country. One of the authors should be designated as the corresponding author. It is the corresponding author's responsibility to ensure that the author list, and the individual contributions to the study are accurate and complete. If the article has been submitted on behalf of a consortium, all consortium members and their affiliations should be listed after the Acknowledgements section.


Up to 150 words for ALS and DS; up to 90 words for NGD. In-text literature citations should not be present. Avoid acronyms and abbreviations, but explain these if needed. Include authority (and year for animals) of publication of species- or genus-level taxa.


Up to seven (7) key words should be included in the text following the abstract. Key words should be different than what already appears in the title.

Body Text

Use American English. A manuscript must be written with precision, clarity, and economy, whenever appropriate in active voice and first person. Avoid the use of parenthetical comments and italics or bold for emphasis. This journal discourages the use of quotation marks except for direct quotations, words defined by the author, and words used in unusual contexts. Short quotations should be embedded in the text and enclosed in double quotation marks ("). Long quotations should be on a separate line, italicized, but without quotation marks. Single quotation marks are to be used only for a quotation that occurs within another quotation.

Templates, Spacing, Fonts, and Page Numbering

Use the appropriate template for your manuscript. The template for NGD is here; for ALS and DS, here.

Use line spacing of 1.5 for all text, quotations, figure legends, tables, references, etc. Use a 12-point font, preferably Times New Roman or Arial.


First capital letters should be used only in the beginning of a sentence, in proper names, English common names of species, and in headings and subheadings, as well as to indicate tables, graphs and figure(s) within the text. Scientific names should be written according to their specific nomenclatural code. Software programs should be written with capital letters (e.g., ANOVA, MANOVA, PAUP).


Scientific names of species and genera, long direct quotations and symbols for variables and constants (except for Greek letters), such as p, F, U, T, N, r, but not for SD (standard deviation), SE (standard error), DF (degrees of freedom) and NS (non significant) should be italicized. These symbols in illustrations and equations should be in italics to match the text. Italics should not be used for emphasis, and not in abbreviations such as e.g., i.e., et al., etc., cf. Underlining of any text is not acceptable.


Abbreviations should be followed by "." (full stop or period; for instance: i.e., e.g., cf., etc.). Contractions are not folloed by a "."; that is, you shouldn't add a full stop at the end of abbreviated words if the last letter of the abbreviation is the same as the last letter of the full word. Examples are Figs, Eds, Dr, and Mr. All measures, for instance mm, cm, m, s, L, should be written without full stop.

On the use of dashes

(1) Hyphens are used to link words such as personal names, some prefixes and compound adjectives (the last of which vary depending on the style manual in use).

(2) En-dash or en-rule (the length of an 'n') is used to link spans. In the context of our journal en-dash should be used to link numerals, sizes, dates and page numbers (e.g., 1977–1981; figs 5–7; pp. 237–258); geographic or name associations (Murray–Darling River; a Federal–State agreement); and character states combinations such as long–pubescent or red–purple.

(3) Em-dash or em-rule (the length of an 'm') should be used rarely for introducing a subordinate clause in the text that is often used much as we use parentheses; in contrast to parentheses an em-dash can be used alone.  Check List also uses the em-dash to separate names from references in synonym lists when the reference is a subsequent use of the name (i.e. not the original description)

En-dashes and em-dashes should not be spaced.


Avoid footnotes in the body text of the manuscript. It is almost always possible to incorporate the footnote into the main text by rewording the sentences, which greatly facilitates reading. Footnotes are acceptable below tables; instead of numbers, please use (in order): †, ‡, §, |, ¶, #, ††, ‡‡, §§, ||, ¶, ##.

Geographical coordinates

It is strongly recommended to list geographical coordinates as taken from GPS or online gazetteer, or georeferencer. Geographical coordinates must be listed in one of the following formats:

Definition: The locality consists of a point represented by coordinate information in the form of latitude and longitude. Information may be in the form of

  • Degrees, Minutes and Seconds (DMS)
  • Degrees and Decimal Minutes (DDM)
  • Decimal Degrees (DD)

Records should also contain a hemisphere (E or W and N or S) or, with decimal degrees, minus (–) signs to indicate western and/or southern hemispheres.


  • Example 1: 36° 31' 21" N; 114° 09' 50" W (DMS)
  • Example 2: 36° 31.46'N; 114° 09.84'W (DDM)
  • Example 3: 36.5243° S; 114.1641° W (DD)
  • Example 4: −36.5243; −114.1641 (DD using minus signs to indicate southern and western hemispheres)

Note on accuracy. Because GPS units are very commonly used today to record latitude/longitude, many authors simply give the GPS readings for their localities. However, these readings are much too accurate. For example, a GPS unit might give the latitude in decimal seconds as 28°16'55.87"N. Since one second of latitude is about 30 m on the ground, the second figure after the decimal in 55.87 represents 30 cm, yet a typical handheld GPS unit is only accurate at best to a few metres.

We therefore recommend two ways to report GPS-based locations. If you give the GPS reading without rounding off, make sure you include an uncertainty figure as a context for the over-accurate GPS reading. We recommend the Darwin Core definition of uncertainty (http://rs.tdwg.org/dwc/terms/index.htm#coordinateUncertaintyInMeters):

"The horizontal distance (in meters) from the given decimalLatitude and decimalLongitude describing the smallest circle containing the whole of the Location."

If you only give the GPS reading, please round it off to an implied precision appropriate to the error in the measurement, or to the extent of the area sampled. We suggest rounding off

  • to the nearest second in degree-minute-second format (28°16'56"N), which implies roughly ± 25–30 m at middle latitudes
  • to four decimal places in decimal degree format (28.2822°N), which implies roughly ± 10–15 m at middle latitudes
  • to two decimal places in decimal minute format (28°16.93'N), which implies roughly 15–20 m at middle latitudes

Altitude: Many GPS users simply record the elevation given by their GPS unit. However, GPS elevation is NOT the same as elevation above sea level. GPS units record the elevation above a mathematical model of the earth's surface. The difference between this elevation and elevation above sea level can be tens of metres. In any case, the accuracy of a GPS elevation is often the same as the usual accuracy in horizontal position, so a GPS elevation such as '753 m' is much too accurate and should be rounded off to 'ca 750 m'.

We strongly recommend the use of Example 2 (the DDM format). The other three are also possible but will be recalculated to DDM during the process of online mapping from the HTML version of the paper.

The only restriction on format is in creating a KML (Keyhole Markup Language) file. KML latitudes and longitudes must be in the DD format shown above in Example 4.

Please also consider submitting a table of localities with your manuscript, either as a spreadsheet or in CSV text format. By doing so you will make your specimen localities much more easily available for use in biodiversity databases and geospatial investigations. The geospatial table will be put online as supplementary material for your paper. A minimum table will have three fields: species (or subspecies) name, latitude and longitude. A full table will have the same data for each specimen lot as appears in the text of your paper. Please check latitude/longitude carefully for each entry.


Use the International System of Units (SI) for measurements. Consult Standard Practice for Use of the International System of Units (ASTM Standard E−380−93) for guidance on unit conversions, style, and usage.

Web (HTML) links

Authors are encouraged to include links to other Internet resources in their article. This is especially encouraged in the reference section. For journal articles, when available, include the DOI (digital object identifier) instead, as https://doi.org/10.xxxxx/xxxx. When inserting a reference to a web-page, please include the http:// portion of the web address.

Supplementary files

Larger datasets can be uploaded separately as Supplementary Files. Tabular data provided as supplementary files can be uploaded as an Excel spreadsheet (.xls), as an OpenOffice spreadsheets (.ods) or comma separated values file (.csv). As with all uploaded files, please use the standard file extensions.

Headings and subheadings

Main headings: The body text should be subdivided into different sections with appropriate headings. Where possible, the following standard headings should be used: IntroductionMethodsResultsDiscussionAcknowledgementsReferences. These headings need to be in bold font on a separate line and start with a first capital letter. Please do not number headings or subheadings.

  • Introduction − The motivation or purpose of your research should appear in the Introduction, providing some of the historical basis for those questions.
  • Methods − A clear description of your experimental design and sampling procedures are especially important. Include protocols for specimen collection, permits for collection, and specialized methods for identification. If you list a product (e.g., animal food, analytical device), supply the name and location of the manufacturer. Give the model number for equipment used. Explicitly indicate where the voucher specimens were deposited (give acronyms for collections but not the details of records and vouchers). Supply complete citations, including author (or editor), title, year, publisher, and version number, for computer software mentioned in your article.
  • Results − Results should be stated concisely and without interpretation. Do not present Methods or Discussion here!
    For an NGD with 1 species (optional), add species name and other taxonomic information. For an NGD with more than 1 species, minimally include the name of the species here (other taxonomic information optional). For NGDs, this section should include a subsection called "New records". List each of your new records here, following a pattern similar to this: Country: state: … : locality (latitude, longitude; elevation if important), collectors or observers, date (number of specimens, sex if relevant, collection acronym, and voucher number). Call this section Materials examined if this is more suitable. Call this subsection "Materials examined" if more appropriate. Include any additional results, as separate paragraphs, that do not easily fit in the above list of new records, e.g. observational notes that are more easily presented in sentence form. Include a subsection called "Identification"; this will show how your recognized the species. You may prepare a full description, but more important is that you compare and contrast your specimens to the species that you claim it to be and with similar or related taxa. You might also add results of molecular analysis here. If your NGD includes two or more species, repeat for each.
    For an ALS or DS, results follow the same pattern as for NGD (but see Taxa Treatment in these Guidelines). You can optionally add other subsections:  e.g. Distribution, Remarks, Taxonomic remarks, Habitat, etc., for each species. Please give each section a subheading in bold font.
  • Discussion − Focus on the rigorously supported aspects of your study. Carefully differentiate the results of your study from data obtained from other sources. Interpret your results, relate them to the results of previous research, and discuss the implications of your results or interpretations. In case of new records, previous research consists in all previously known records for that given species—cite, comment and discuss them, highlighting why your new data is relevant. Clearly summarize the importance of your new record(s): e.g. distance and direction from nearest previous records, occurrence in a country, state, biome, etc.
    Point out results that do not support speculations or the findings of previous research, or that are counterintuitive. You may choose to include a subsection in which you pursue new ideas suggested by your research, compare and contrast your research with findings from other systems or other disciplines, pose new questions that are suggested by the results of your study, and suggest ways of answering these new questions. 
  • Acknowledgements – Include people/organizations who provided help, guidance, or financial assistance. Consider acknowledging the reviewers, even when anonymous.
  • Authors’ Contributions – Include if there are 2 or more authors. Briefly describe authors' roles in the study, using initials to identify authors.
  • References − The list of References should be included after the final section of the main article body. Authors are requested to include links to online sources of articles, especially DOIs (digital online identifiers), whenever possible! 
  • Supplemental Data – If you plan to include supplemental data (separate file published online), include a statement that supplemental data is available and a brief description of the data.
  • Appendix – Rarely, there is a need for an appendix. Materials examined should be presented in Results. However, for example, the background data for producing a distributional map might be presented as an appendix (or as supplemental data).

Subordinate headings

Subordinate headings (e.g. New records, Identification), should be left-justified, bold, and in a regular sentence case. All subordinate headings should be on the same line as the subordinate text.

Taxa Treatment

Taxa Identification

Only species-level identifications will be accepted; identifications to family- or genus-level will not be accepted. In the case of records based on genus-level identifications, these can be discussed as a personal observation but cannot be included as the main topic for an NGD nor as part of an ALS.

Papers submitted with family- or genus-level identifications might be subject to rejection prior the peer-review process.

Comments on Species Identification

The process of species identification must be commented, with the relevant consulted literature cited (e.g., keys, revisions, etc.). Comments on the observed variation in the studied material, or, how the specimens differ from the species original description/definition should be mentioned. This is intended to allow future validation of the identifications by readers, enhancing the half-life of the articles, even in face of taxonomic changes and/or acts in the treated taxa.

Ideally, all treated taxa should be commented. However, for Annotated List of Species:

  • ≤200 species should minimally have ≥25% of the species commented.
  • >200 species should minimally have ≥10% of the species commented.

Illustration of Treated Taxa

Illustrations/figures/images must be provided to allow the unambiguous identification of the treated species. Additional illustrations/figures/images should be provided to illustrate the important characters used for the identifications, and/or discussed in the comments for each treated species. This is intended to allow verification of the species identification by editors and reviewers, as well as by the readers from now and the future, also contributing to enhance the half-life of the article in face of taxonomic changes and/or acts in the treated taxa.

Ideally, all treated taxa should be illustrated. However, for Annotated List of Species:

  • ≤200 species should minimally have ≥25% of the species illustrated.
  • >200 species should minimally have ≥10% of the species illustrated.

Voucher Specimens

Manuscripts must be in accordance with the Check List voucher policy. Information below applies to all taxa, except when otherwise noted.

  • In order to be published, manuscripts submitted to Check List must include a list of voucher specimens, which must have been legally collected.
  • Where applicable, the collecting permit numbers and issuing agency should be mentioned, and a statement that specimens were euthanized using approved/accepted/standard methods is recommended.
  • Vouchers will only be accepted when deposited in scientific collections open to the public. Vouchers must be deposited before submission to Check List, and the institutional catalog number of the vouchers must be included in the manuscript (in the main text or tables).
  1. For plants, collector’s number and herbarium numbers must be cited.
  2. For insects deposited in museums that do not use catalog numbers, an author’s number will be accepted if a label containing this unique and individual information is attached to each specimen.
  • When voucher specimens are not available (e.g., species threatened by extinction; protected by law; collecting not allowed), evidence other than voucher specimens (e.g., photos, voice records) will be accepted only if it allows an unambiguous identification of the taxon (decision made by the Subject Editors).
  • For ALS concerning birds and mammals, observational records will only be accepted if standard procedures for this taxon were followed, and if the species are easily discernible.
  • It is recommended to state if tissue samples for DNA analysis were taken from the vouchers.

Sequence data

Manuscripts containing novel amino acid sequences (e.g. primer sequences) will only be accepted if they carry an International Nucleotide Sequence Databases (INSD) accession number from the European Biology Laboratory (EMBL), GenBank Data Libraries (GenBank) or DNA Data Bank of Japan (DDBJ). We strongly recommend that authors include institutional catalog numbers for specimens preserved in collections, and information identifying sequences that are derived from type specimens (see below) when they deposit data in genetic databanks. A summary table with the INSD accession [catalog] numbers should be included in either Materials and Methods or Data Resources section of the paper. If specimens were not vouchered (tissued specimens should be vouchered whenever possible!), collection locality data and possibly photographs of tissued specimens must be provided. A nomenclature for genetic sequences for types and confidently identified nontype specimens has been proposed by Chakrabarty et al. (2013); a sequence from a holotype is identified as genseq-1, one from a paratype is identified as genseq-2, one from a topotype is genseq-3, etc. The genetic marker(s) used should also be incorporated into the nomenclature (e.g. genseq-2 COI).


Table 1. Ranking Sequence Reliability. Ranking of source materials of genetic sequences based on reliability of taxonomic identification. Examples of the source material are listed in the third column with the last column providing the corresponding GenSeq nomenclature (after Chakrabarty et al. (2013)).


Reliability Ranking

Source Materials


Corresponding GenSeq Nomenclature


Primary Types

Holotype, Lectotype, Syntype, Isosyntype, Neotype, Isotype



Secondary Types

Paratype, Paralectotypes, etc.



Topotypes (vouchered), or non-type specimens listed in original description or redescription

Topotype, Non-type specimen listed in original description or redescription



Collections-vouchered non-types (not from original description or redescription)

Vouchered specimen



Photo voucher only

No specimen voucher but photo voucher available



No voucher


No classification

 Table 2. Example Reporting Table. Examples of how links between genetic sequences and vouchers in institutional collections could be displayed as a table in publications reporting new sequences.


Specimen Catalog #

GenBank #

GenSeq Nomenclature



Typhleotris mararybe

LSUMZ 13636 (holotype)



genseq-1 COI, ND1

Paretroplus tsimoly

AMNH 229558 (paratype)



genseq-2 COI

Nandopsis haitiensis

UMMZ 236321 (topotype)



genseq-3 COI, ND1

Halieutichthys intermedius

FMNH 96353 (non-type specimen voucher)



genseq-4 COI, ND1

Equulites absconditus

NMNH 12345PV2 (photo voucher)



genseq-5 ND1


 International Codes of  Nomenclature

This journal will publish papers that strictly adhere to the rules of the last edition of the International Code of Zoological Nomenclature and its amendment, and the International Code of Nomenclature for algae, fungi and plants.

General: Each first mentioning of a species name within the text must be provided with author(s)' name(s). Year of publication of a species should be given with quotation of the work providing the original species’ description in the list of references.

English Language Editing

This journal has well-defined policies for English language editing. Involving mandatory outsourced language editing services would considerably increase the price of the Article Processing Charges, which would become an additional obstacle for persons and institutions to publish in the journal. Therefore we rely both on the conscience of our authors to provide stylistically well-written texts and our editors and reviewers to filter out badly written manuscripts.

Authors are required to have their manuscripts edited either by a native English speaker or by a professional editing service BEFORE submission. Authors have to confirm by checking a tick box in the submission process that they have followed the above requirement:

The text is checked either by a native English speaker, duly acknowledged in the manuscript, or by a professional editing service. I am aware that non-edited manuscripts could be rejected prior to peer-review.

The submission process includes an option to request a professional linguistic and copy editing at a price of EURO 15 per 1800 characters:

The text has not been checked by a native speaker and I request thorough editing prior to peer review at a price. I agree to cover the costs even if my manuscript is not accepted for publication.

The authors are NOT obliged to use our linguistic services, but they must ensure that their manuscripts have been checked by a native speaker.

Citations and References

Citations within the text

Before submitting the manuscript, please check each citation in the text against the References and vice-versa to ensure that they match exactly. Citations in the text should be formatted as follows: Smith (1990) or (Smith 1990), Smith et al. (1998) or (Smith et al. 1998) and (Smith et al. 1998, 2000a, b, Brock and Gunderson 2001, Felt 2006).


It is important to format the references properly. It is desirable to add a DOI (digital object identifier) for either the full-text or title and abstract of the article as an addition to traditional volume and page numbers. Please use the following style for the reference list (or download the Pensoft EndNote style—reference lists created with Endnote may require minor corrections): here

Published Papers

Polaszek A, Alonso-Zarazaga M, Bouchet P, Brothers DJ, Evenhuis NL, Krell FT, Lyal CHC, Minelli A, Pyle RL, Robinson N, Thompson FC, van Tol J (2005) ZooBank: the open-access register for zoological taxonomy: technical discussion paper. Bulletin of Zoological Nomenclature 62: 210–220.

With DOI

Martel C, Salas M (2018) Telipogon jucusbambae (Orchidaceae), the rediscovery of a marvelous Telipogon from Peru. Check List 14 (1): 189–193. https://doi.org/10.15560/14.1.189

Accepted Papers

Same as above, but ''in press'' appears instead the year in parentheses.

Book chapters

Mayr E (2000) The biological species concept. In: Wheeler QD, Meier R (Eds) Species Concepts and Phylogenetic Theory: a Debate. Columbia University Press, New York, 17-29.


Goix N, Klimaszewski J (2007) Catalogue of Aleocharine Rove Beetles of Canada and Alaska. Pensoft Publishers, Sofia-Moscow, 166 pp.

Book with institutional author

International Commission on Zoological Nomenclature (1999) International Code of Zoological Nomenclature. 4th edition. The International Trust for Zoological Nomenclature, London, xxiv + 306 pp.

PhD/Master thesis

Gould SJ (1967) Pleistocene and Recent history of the subgenus Poecilozonites (Poecilozonites) (Gastropoda: Pulmonata) in Bermuda: an evolutionary microcosm. PhD dissertation, Columbia University, New York, 444 pp.

Online publication (not journal articles)

Australian Invasive Species Program (2015) http://www.environment.gov.au/biodiversity/invasive/weeds/index.html. Accessed on: 2015-8-25.

GISP (2005) América do Sul Invadida: a Crescente Ameaça das Espécies Exóticas Invasoras. Global Invasive Species Programme, Cape Town, 80 pp. http://www.institutohorus.org.br/download/gispSAmericapo.pdf. Accessed on: 2013-10-27.

Citations of Public Resource Databases

It is highly recommended all appropriate datasets, images, and information to be deposited in public resources. Please provide the relevant accession numbers (and version numbers, if appropriate). Accession numbers should be provided in parentheses after the entity on first use. Examples of such databases include, but are not limited to:

Providing accession numbers to data records stored in global data aggregators allows us to link your article to established databases, thus integrating it with a broader collection of scientific information. Please hyperlink all accession numbers through the text or list them directly after the References in the online submission manuscript.

All journal titles should be spelled out completely and should NOT be italicized.

Provide the publisher's name and location when you cite symposia or conference proceedings; distinguish between the conference date and the publication date if both are given. Do not list abstracts or unpublished material in the References. They should be quoted in the text as personal observations, personal communications, or unpublished data, specifying the exact source, with date if possible. When possible, include  DOIs (digital object identifier). We do not accept URLs instead of DOIs; if journlas do not offer DOIs, then no link is to be added.

Authors are encouraged to cite in the References list the publications of the original descriptions of the taxa treated in their manuscript.

Illustrations, Figures and Tables

Figures and illustrations 

Are accepted in the following image file formats:

  • EPS (preferred format for diagrams)
  • TIFF (at least 300 dpi resolution, with LZW compression, preferable format for photos or images)
  • PNG 
  • JPEG (preferred format for photos or images, especially unaltered, direct from camera)
  • PSD

TIFF, JPEG, and PSD files need only be 300 pixels per inch, at the size they will appear on the page (width of 1 column = 81 mm, 2 columns = 166 mm). Please prepare you figures to accommodate the page size.

Should you have any problems in providing the figures in one of the above formats, or in reducing the file below 20 MB, please contact the Editorial Office at journals@pensoft.net

Figure legends

All figures should be referenced consecutively in the manuscript; legends should be listed consecutively immediately after the References. For each figure, the following information should be provided: Figure number (in sequence, using Arabic numerals, i.e. Figure 1, 2, 3 etc.); short title of figure (maximum 15 words); detailed legend, up to 300 words.

Illustrations of measurable morphological traits should bear mute scale bars, whose real size is to be given in the figure captions.

Please note that it is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures or tables that have previously been published elsewhere.

On the use of Google Maps, Google Earth

Please do NOT use maps produced by Google Earth and Google Maps in your publications, as these are subject of copyright! Here is an excerpt from Google Maps/Earth Additional Terms of Service:
Restrictions on Use. Unless you have received prior written authorization from Google (or, as applicable, from the provider of particular Content), you must not: (a) copy, translate, modify, or make derivative works of the Content or any part thereof; (b) redistribute, sublicense, rent, publish, sell, assign, lease, market, transfer, or otherwise make the Products or Content available to third parties; (c) reverse engineer, decompile or otherwise attempt to extract the source code of the Service or any part thereof, unless this is expressly permitted or required by applicable law; (d) use the Products in a manner that gives you or any other person access to mass downloads or bulk feeds of any Content, including but not limited to numerical latitude or longitude coordinates, imagery, and visible map data; (e) delete, obscure, or in any manner alter any warning or link that appears in the Products or the Content; or (f) use the Service or Content with any products, systems, or applications for or in connection with (i) real time navigation or route guidance, including but not limited to turn-by-turn route guidance that is synchronized to the position of a user's sensor-enabled device; or (ii) any systems or functions for automatic or autonomous control of vehicle behavior; (g) use the Products to create a database of places or other local listings information.


Each table should be numbered in sequence using Arabic numerals (i.e. Table 1, 2, 3 etc.). Tables should also have a title that summarizes the whole table, maximum 15 words. Detailed legends may then follow, but should be concise.

Small tables can be embedded within the text, in portrait format (note that tables on a landscape page must be reformatted onto a portrait page or submitted as additional files). These will be typeset and displayed in the final published form of the article. Such tables should be formatted using the 'Table object' in a word processing program to ensure that columns of data are kept aligned when the file is sent electronically for review. Do not use tabs to format tables or separate text. All columns and rows should be visible, please make sure that borders of each cell display as black lines. Color and shading should not be used; neither should commas be used to indicate decimal values. Please use a full stop to denote decimal values (i.e., 0.007 cm, 0.7 mm).

Larger datasets can be uploaded separately as Supplementary Files. Tabular data provided as supplementary files can be uploaded as an Excel spreadsheet (.xls) or OpenOffice spreadsheet (.ods). As with all uploaded files, please use the standard file extensions.

Submission Guidelines

Organizing Your Submission

Before starting your submission please make sure that your manuscript is formatted in accordance to the Authors Guidelines.

Please note that the maximum file size that may be uploaded through our online submission system is 20 MB.

Manuscripts submitted to this journal must be divided into separate files (no larger than 20 MB each) to allow their processing by our software. Before attempting an online submission, please consider preparing the following file types:

1. Submission file

Review the version of the manuscript in PDF format with all figures embedded. The total file size must be no larger than 20 MB.

2. Additional files

Original text file and high-resolution figures must be submitted during the same submission process as the additional files (Step 6) in one of the accepted file formats (see below). These may be compressed in order to reduce bandwidth during upload:

  • Text of the manuscript (DOC, DOCX, RTF, OpenDocument Format, ODF) with tables embedded in the text)
  • Figures (each figure as an individual file in one of the following image file formats: EPS, TIFF, JPEG, PNG, PSD not larger than 20 MB each)
  • Equations (each equation as an individual file in one of the above mentioned image file formats)

3. Supplementary files (appendices)

Large datasets or multimedia files, usually published as appendices in conventional print journals, should be uploaded as supplementary files complete with the associated metadata on the online submission form. Supplementary files should have their own legends.

Most file formats are accepted. Text-only appendices must be in DOC, DOCX, RTF, or ODF formats.

Should you have any technical problems in submitting a manuscript to this journal, please contact the Editorial Office at journals@pensoft.net.

We encourage authors to send an enquiry to the Editor-in-Chief prior to submitting a manuscript. The purpose of the presubmission enquiry is to solicit rapid initial feedback on the suitability of the manuscript for publication in this journal. Pre-submission enquiries may also be sent to the Editorial Office at chief.editor@checklistjournal.com.

Submission Procedure

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Registration and login are required to submit items online and to check the status of current submissions.

Submission of manuscripts to this journal is possible only through the online submission module. We kindly request authors to consult the Focus and Scope section prior to submission. In order to submit a manuscript to the journal, authors are required to register with the journal and/or to login. Once logged in, you will find the online submission system either by clicking the "Submit a manuscript" button.

The manuscript submission process is separated into the following steps:

  • Step 1: Specifying the manuscript type and completing the submission checklist

  • Step 2: Choosing the payment option and requesting optional services

  • Step 3: Typing in the author(s) names and affiliation, title, abstract, keywords, and other metadata

  • Step 4: Assigning classifications categories for your manuscript using hierarchical classification trees

  • Step 5: Completing the submission metadata by adding details about any supporting agencies, conflict of interest, comments to the editors

  • Step 6: Uploading the submission pdf file and the additional files (see below for details on how to prepare it)

  • Step 7: Uploading supplementary files (see below for details) and associated metadata

  • Step 8: Suggesting reviewers, final verification of the submitted files and confirmation

Article Processing Charges

Core services included in our Article Processing Charges:

  • Online submission and editorial management system, professional peer review and editorial assistance.
  • Personal attitude, technical support and fast reply to any inquiry coming from authors, editors or reviewers.
  • Automated email notification and alert system to save you time from tracking the progress of your manuscript.
  • Automated registration of peer reviews at Publons
  • Copy-editing services.
  • Typesetting, copy-editing, proofreading and publication in 3 digital formats: semantically enhanced HTML, PDF and machine-readable XML.
  • Rapid publication process, normally within 1-2 weeks time after a manuscript is accepted for publication.
  • Advanced data publishing workflows.
  • Semantic Web enhancements to the article text.
  • Markup and visualization of all taxon names and taxon treatments in your work.
  • Immediate free access for everyone to your work on the day of publication.
  • Active dissemination and promotion through press releases, social and mass media.
  • Automated alert service through email and RSS on the day of publication. 
  • Export and display of taxon treatments to Encyclopedia of Life (EOL), Plazi, Species-ID, Globalnames, and other aggregators.
  • Immediate distribution of your publication to scientific databases, indices and search engines (Web of Science, Scopus, Google Scholar, CAB Abstracts, DOAJ Content and others).
  • Archiving in international repositories (PubMedCentral, CLOCKSS). 
  • Copyright retained by the authors; articles distributed under the Creative Commons Attribution (CC-BY) 4.0 license.
  • Full-color (no extra-charges for color), high-resolution hardcopy of reprints or whole issues.
  • Option to publish large revisionary works, checklists and catalogues as separate monographs, under separate ISBN and cover.
Article typeArticle processing charges (APCs)

Notes on Geographic Distribution (max. 16 pages*)

€  120
Annotated List of Species (max. 30 pages*)€  150
Distribution Summaries (max. 30 pages*)€  150

* The APCs for papers exceeding the size limit are doubled. 

Special Issues

Special issues enable conference organizers or project coordinators to publish a number of articles under a common theme and editorship. Depending on the number of articles to be included, Pensoft offers discounts on APCs as described in the table below.





Number of articles

< 10

10 – 20

21 +

Discount on APCs




PR campaign

By agreement

By agreement


Institutional branding

By agreement

By agreement


We are happy to discuss alternative arrangements if there is a better way to suit your needs for a special issue. Please do not hesitate to contact us!

Discounts and Waivers

  • Discount of 10 % is offered to:
  • Discount of 15 % is offered to:
    • The journal's editors and active reviewers (3 or more reviewed manuscripts during the previous and present calendar year)
  • Waivers (once per year per (co-)author for the up-to-date APCs of a 10-page manuscript) are offered to:
    • Retired scientists who are editors or active reviewers in the Journal (3 or more reviewed manuscripts during the previous and the present calendar year)
    • Scientists living and working in low-income countries (https://data.worldbank.org/income-level/low-income), if they are sole authors of a manuscript

Discounts and waivers do not accumulate. In case authors are eligible for more than one discount option, only the one allowing the highest discount is applied.

Additional Services (Optional)

Optional service



Linguistic services

€ 15 per 1800 characters

For texts that require additional editing by a native English speaker

Tailored PR campaign

€ 150*

Press release, dedicated media and social networks promotion

Tailored PR campaign + Video interview

€ 450

Video interview organized by the Editorial Office

Paper reprints

At cost

On demand

Auditing of the Darwin Core data associated with manuscript**

€ 75 for datasets up to 10000 records. For large datasets (10,000 + records) please contact Dr. Bob Mesibov for pricing

On demand

Cleaning of the Darwin Core data associated with my manuscript**

€ 225 for datasets up to 10000 records. For large datasets (10,000 + records) please contact Dr. Bob Mesibov for pricing

On demand

*This service can be discounted or waived for articles of outstanding importance for the science and society.
**Pensoft reviewers do not usually have time to check through large data files included with manuscripts. If you would like us to have your data files checked, we offer the services of Pensoft editor Dr Bob Mesibov, who is also a data auditor.
Suitable data files for checking would be large tables of occurrence records or of genetic data. These can be checked for duplicate and broken records, misuse of fields, disagreements between fields, character encoding problems and incorrect or inconsistent formatting. Georeferencing can also be checked, on request. Please note that this service does not apply to taxonomic, nomenclatural or bibliographic details in data files.

Institutional and Other Membership Plans

Our plans provide additional flexibility and affordability for institutions, research groups, consortia, conference organizers and other larger research teams and organizations. Affiliated authors can publish in any Pensoft journal by using a streamlined payment interface. Pensoft’s plans are a great way to support open access publishing, while also simplifying budgeting, invoicing, and author reimbursement procedures. We offer three plans to choose from, however, if they do not quite suit your needs, we would be happy to discuss alternative arrangements with you. Please do not hesitate to contact us for a preliminary conversation about our plans!

Key benefits

Annual membership

  • Flat rate - publish all you can
  • Cost based on the size and publishing pattern of your organization
  • Beginning of year budgeting
  • One invoice / no billing during the year

Pre-paid plans

  • Discount on APCs
  • Deposit funds up-front and spend without a time limit
  • Add funds to your account at any time
  • Choose whether to cover full (discounted) cost of publishing or split costs with authors

Direct billing

  • No up-front payments
  • One monthly invoice for all publications by affiliated authors
  • Regular reports to track publication pattern and expenses

Additional services we can provide upon request

  • PR campaigns for specific publications or sets of publications, including press releases and video interviews
  • Institutional branding – including institutional logos on published papers, dedicated webpages, institutional online collections of articles
  • Research output reporting, detailing number and types of publications, expenses, views, and downloads

Please find more details about each individual plan below. If you would like to recommend Pensoft’s plans to your institution you can fill out this simple form or contact us at info@pensoft.net and we will forward your recommendation with some additional information.

Annual Memberships

Annual memberships allow institutions to plan their publishing expenses in the beginning of the fiscal year by providing unlimited publishing in all Pensoft journals in exchange for a flat annual payment. The cost of membership depends on the total publishing output capacity of the institution and its historical publishing pattern in Pensoft journals. We will adjust the cost of your membership annually.

Pre-Paid Plans

Pre-paid plans allow institutions and / or research groups to deposit a certain amount of funds with Pensoft and make them available to affiliated researchers for covering Article Processing Charges (APCs) in any Pensoft journal. Member institutions decide whether to cover APCs in full or share the expenses with the authors. Depending on the amount members are prepared to commit, Pensoft is offering a discount on APCs per the table below. Additional funds can be added to an account at any point in time within the calendar year of purchasing the plan, while leftover funds are preserved until spent.





Minimum deposit

€ 1,000 – 3,000

€ 3,000 – 5,000

€ 5,000 +

Discount on APCs




Direct Billing

The direct billing plan allows institutions to reduce the complexity of billing and reimbursements. It consolidates all Pensoft invoices for articles authored by researchers affiliated with an institution into a single monthly bill that is sent directly to the institution.

Guidelines for Editors

How to Access a Manuscript

Manuscripts can be accessed only after login:

  1. Login is possible after registration. Our Editorial Office will register all first-time editors and reviewers. New users receive an automated notification with a request for account confirmation and an option for setting their password prior to the first invitation to review a paper. 

    Note-1: All users use their registration details to login in all three (Book, E-Book and the respective Journal) platforms of www.pensoft.net.

      Note-2: Please remember that you may have registered with two or more different email addresses, that is why you may have more than one valid account at www.pensoft.net. We advise using only one email address, hence one password associated with it, for all yours operations at www.pensoft.net. The user may at any time change the initially set password and correct personal details using their Pensoft account menu (clicking on his/her name in the upper right corner of the screen).
  2. In case you have forgotten your password, please write to request it from journals@pensoft.net. Alternatively, you may use the function: Forgot your password?

There are two ways to access a manuscript:

  1. After login, please go to the respective journal’s web page and click on My Tasks button in the upper right corner of the screen. This way, you will be able to see all manuscripts you are responsible for as author or reviewer or editor.

    Note: The manuscripts are grouped in several categories, e.g., In Review (no.), In layout (no.), Published (no.), and Archived (no.) etc. The number in brackets after each category shows the number of manuscripts that were assigned to you.

  2. Click on the active manuscript link provided in the email notification you have received from the online editorial system. The link will lead you directly to the respective manuscript.

General Responsibilities of Editors

The Subject, or Associate, editors in Pensoft’s journals carry the main responsibility for the scientific quality of the published papers. They take the final decision on a manuscript’s acceptance or rejection and their names are listed as Academic Editor in the header of each article.

The editorial process is facilitated through an online editorial system and a set of email notifications. The online editorial system informs the Subject Editor about any change in the status of a manuscript and associated peer review and editorial process, from submission to publication.

The online editorial system is constructed in a way to save time for Subject Editors to check the status of manuscripts. There is no need for editors to visit the journal’s website to keep track on the manuscript they are responsible for. The online system will inform the Subject Editor if a requested reviewer has accepted to do a review or has declined. The email notifications contain stepwise instructions what action is needed at each stage, as well as a link to the respective manuscript (accessible only after login – see How to Access a Manuscript).

The Subject Editors are not expected to provide a thorough linguistic editing or copyediting of a manuscript, but rather focus on its scientific quality and overall style, which should correspond to the good practices in clear and concise academic writing. It is the author’s responsibility to submit the manuscript in linguistically and grammatically correct English. The Subject Editor should not hesitate to recommend either Reject, or Reject, but resubmission encouraged PRIOR to review process, in cases when a manuscript is scientifically poor and/or does not conform to journal’s style, and/or is written in poor English (see Note under point 1 below how to reject a manuscript prior to review). 

It often happens that even carefully written manuscripts may contain small errors in orthography or stylistics. We shall be thankful if editors spot such errors during the reading process and correct them.

Stepwise Description of the Editorial Process

  1. Once a manuscript is submitted, the Editor-in-Chief or the Managing Editor assigns it to the Subject Editor responsible for the respective topic (e.g., science branch or taxon). The Subject Editor receives a notification email on the assignment.
    Note: The link to the respective manuscript is available in the review request email and all consequent reminder emails. The manuscript is accessible after login. Please see How to Access a Manuscript above in case you meet any difficulties.

  2. The Subject Editor has to read the manuscript and decide whether it is potentially suitable for publication and can be processed for review or rejected immediately. Reasons for rejection can be a low scientific quality, non-conformance to the journal’s style/policies, and/or linguistically or grammatically poor English language.
    Note: There are two ways to reject a manuscript prior to review process:
    -  Through an email to the Editorial office explaining the reason for rejection. The manuscript will be then rejected through the online editorial system and the respective notification email will be sent from the Editorial Office.
    -  Through the buttons Reject or Reject, but resubmission encouraged in the Editorial tab. Please note, however, that the buttons will be made active only after any justification for the rejection is provided in the textual field. 

    In case the manuscript is acceptable for peer review, the Subject Editor could invite reviewers by clicking on the Invite reviewers link. A list of reviewers will appear from which the editor can choose the appropriate ones or add new. 

  3. Once reviewers are chosen editor need to click the Invite reviewers green button at the end of the page which will generate emails templates with review invitations. It is highly recommended that the Subject Editor adds some personal words above the standard email text to invite the potential referee to review the manuscript.

  4. In case a reviewer is absent from our user's data base, the editor can add his/her name and email through the Add new reviewer link, which will appear once the search field reveal no results. It is possible that the needed reviewer has already been registered in the Pensoft database either as customer or author/reviewer of another journal. If this is the case, then his/her name, affiliation and other metadata will automatically appear once the e-mail field is populated in the Create user online form.

  5. The Subject Editor receives a notification email if the reviewer has agreed to review a manuscript or declined to do that. The editor takes care to appoint additional reviewers in case some of the invited reviewers have declined.

  6. Once all reviewers submit their reviews, the Subject Editor receives an email notification, inviting him/her to consider reviewer’s opinions, read through the manuscript and take a decision through the Proceed button.
    Note: Editorial comments can be added in the online editorial form; comments and corrections are expected to be added also in the manuscript file (either on the PDF version or in the text file), that should be uploaded during finalization of the editorial decision process. 

  7. At this stage, the editor should take a decision either to (1) accept the manuscript, or (2) reject it, or (3) open a second review round. In case the manuscript is not rejected, but recommended for Minor Revision, Major Revision, or Acceptance, the author is expected to submit a revised version within a certain period of time and the Subject Editor will be notified about that.
    Note 1: Authors must submit revised versions in a text file using Track Changes/Comments tools of Word so that the Subject Editor can see their corrections/additions. Authors are expected to reply to the essential critiques and comments of reviewers separately through the online editorial system.
    Note 2: During the second review round, the Subject Editor may decide to ask reviewers to evaluate the revised version of the manuscript. He/she may also make a decision based on the author’s responses and the revised version of the manuscript without asking reviewers' support.

  8. After acceptance, the manuscript goes to layout and proofreading. The Subject Editor will be notified by email when the final proof is uploaded on the journal’s website. The Subject Editor is expected to look at the proofs and notify the Editorial Office through email in case the proofs need improvement.

  9. The Subject Editor may always access information on the manuscripts which have been edited by him/her through the menu My Tasks –> Subject Editor on the journal’s web page – In Review (no.), In Edit (no.), Published (no.), and Archived (no.). The number in brackets after each category shows the number of manuscripts that were assigned.

Guidelines for Reviewers

Pensoft journals support the open science approach in the peer review and publication process. We encourage our reviewers to open their identity to the authors and consider supporting the peer review oaths, which tend to be short declarations that reviewers make at the start of their written comments, typically dictating the terms by which they will conduct their reviews (see Aleksic et al. 2015, doi: 10.12688/f1000research.5686.2 for more details):

Principles of the open peer-review oath

  • Principle 1: I will sign my name to my review
  • Principle 2: I will review with integrity
  • Principle 3: I will treat the review as a discourse with you; in particular, I will provide constructive criticism
  • Principle 4: I will be an ambassador for the practice of open science

How to Access a Manuscript

Manuscripts can be accessed only after login:

  1. Login is possible after registration. Our Editorial Office will register all first-time editors and reviewers. New users receive an automated notification with a request for account confirmation and an option for setting their password prior to the first invitation to review a paper. 

    Note-1: All users use their registration details to login in all three (Book, E-Book and the respective Journal) platforms of www.pensoft.net.

     Note-2: Please remember that you may have registered with two or more different email addresses, that is why you may have more than one valid account at www.pensoft.net. We advise using only one email address, hence one password associated with it, for all yours operations at www.pensoft.net. The user may at any time change the initially set password and correct personal details using their Pensoft account menu (clicking on his/her name in the upper right corner of the screen).
  2. In case you have forgotten your password, please write to request it from journals@pensoft.net. Alternatively, you may use the function: Forgot your password?

There are two ways to access a manuscript:

  1. After login, please go to the respective journal’s web page and click on My Tasks button in the upper right corner of the screen. This way, you will be able to see all manuscripts you are responsible for as author or reviewer or editor.

    Note: The manuscripts are grouped in several categories, e.g., In Review (no.), In layout (no.), Published (no.), and Archived (no.) etc. The number in brackets after each category shows the number of manuscripts that were assigned to you.

  2. Click on the active manuscript link provided in the email notification you have received from the online editorial system. The link will lead you directly to the respective manuscript.

General Responsibilities of Reviewers

The peer review and editorial process is facilitated through an online editorial system and a set of email notifications. The online editorial system sends the Reviewer a review request, initiated by the Subject Editor or the Editorial Office. The online system will also inform about delays in the reviewing and will confirm a successful review submission. The email notifications contain stepwise instructions about the actions needed at each stage along with the link to the respective manuscript (accessible only after login – see section How to Access a Manuscript).

The Reviewers are not expected to provide a thorough linguistic editing or copyediting of a manuscript, but rather focus on its scientific quality and overall style, which should correspond to the good practices in clear and concise academic writing. If Reviewers recognize that a manuscript requires linguistic edits, we shall be grateful for them to inform both the author and the editor about this in the report. It is the author’s responsibility to submit the manuscript in linguistically and grammatically correct English.

It often happens that even carefully written manuscripts may contain small errors in orthography or stylistics. We shall be thankful if Reviewers spot such errors during the reading process and correct them.

The manuscripts will generally be reviewed by two or three experts with the aim of reaching a first decision as soon as possible. Reviewers do not need to sign their reports, but are welcome to do so. They are also asked to declare any conflicts of interests.

Reviewers are asked whether the manuscript is scientifically sound and coherent, how interesting it is and whether the quality of the writing is acceptable. Where possible, the final decision is made on the basis of the peer reviews. In cases of strong disagreement between the reports or between the authors and peer reviewers, the editor can assess these according to his/her expertise or seek advice from a member of the journal's Editorial Board.

The ultimate responsibility for editorial decisions lies with the respective Subject Editor and, in some cases, with the Editor-in-Chief. All appeals should be directed to the Editor-in-Chief, who may decide to seek advice from the Subject Editors.

Reviewers are also asked to indicate which articles they consider to be especially interesting or significant. These articles may be given greater prominence and greater external publicity, including press releases addressed to science journalists and mass media.

During a second review round, reviewers may be asked to evaluate the revised version against their recommendations submitted during the first review round.

Reviewers are kindly asked to be polite and constructive in their reports. Reports that may be insulting or uninformative will be rescinded.

Reviewers are asked to start their report with a very brief summary of the reviewed paper. This will help the editor and the authors see whether the reviewer correctly understood the paper or whether a report might be based on a misunderstanding.

Furthermore, reviewers are also asked to comment on originality, structure and previous research:

Originality: Is the paper sufficiently novel and does it contribute to a better understanding of the topic under scrutiny? Is the work rather confirmatory and repetitive?

Structure: Is the introduction clear and concise? Does it place the work into the context that is necessary for a reader to comprehend aims, hypotheses tested, experimental design or methods? Are Material and Methods clearly described and sufficiently explained? Are reasons given when choosing one method over another one from a set of comparable methods? Are the results clearly, but concisely described? Do they relate to the topic outlined in the introduction? Do they follow a logical sequence? Does the discussion place the paper in scientific context and go a step beyond the current scientific knowledge on the basis of the results? Are competing hypotheses or theories reasonably related to each other and properly discussed? Do the conclusions seem reasonable?

Previous research: Is previous research adequately incorporated into the paper? Are references complete, necessary and accurate? Is there any sign that substantial parts of the paper are copies of other works?

Stepwise Description of the Peer Review Process

  1. The Reviewer receives a review request generated by the Subject Editor or the Editorial Office and is expected to either agree to provide a review or decline, through pressing the Will do the review or Unable to do the review link in the online editorial system. In case the Reviewer agrees to review the manuscript, he/she should submit the review within a certain time frame, which may vary in the different Pensoft journals.
    Note: The link to the respective manuscript is available in the review request email and all consequent reminder emails. The manuscript is accessible after login. Please look at the section How to Access a Manuscript above in case you meet any difficulties.

  2. The review should be submitted through the Proceed button. The review may consist of (1) a simple online questionnaire to be answered by ticking either Yes, No, or N/A; (2) comments addressed to the Author and the Editor; (3) associated files (corrected/commented manuscript file, review submitted in a separate text file, etc.).
    Note 1: Reviewers can insert corrections and comments in the manuscript review version (PDF) and/or in the manuscript text file (usually Microsoft WORD, rarely Open Office file). When working in the PDF, please use either the Text Edits or the Sticky Notes tools (available through the menu Tools -> Comments & Markup of the Acrobat Reader). When editing in Microsoft WORD please use the Track Changes / Comments tools.
    Note 2: Associated files should be submitted at the end of the review process by clicking on the Browse button, then selecting the respective file on your computer, and then by pressing the Upload button. A reviewer may upload as many files to support his/her review as needed.

  3. The Reviewer may decide to stay anonymous or open his/her identity by ticking the Disclose my name to author(s) box at the bottom of the reviewer’s form. Please be aware that your identity might be revealed in the comments or in Track Changes corrections of the Microsoft WORD or PDF file you correct. Therefore, please make sure that you delete your name and initials in the options section of your word processor or PDF writer if you want to remain anonymous.

  4. The review process is completed by selecting a recommendation from the set of 5 options: (1) Reject; (2) Reject, but resubmission encouraged; (3) Major Revision; (4) Minor Revision; (5) Accept. The system will ask for one more confirmation of the selected recommendation before submission. The submitted review cannot be changed after submission.
    Note 1: Reasons for rejection can be a low scientific quality, non-conformance to the journal’s style/policies, and/or grammatically poor English language.
    Note 2: It is also possible for review and associated files (e.g., a corrected manuscript file) to be sent as attached files to the email of the Editorial Office (see the comments on privacy above).

  5. Once a Reviewer submits a review of a manuscript, he/she receives a confirmation email from the journal.

  6. The submission of the review is also automatically reported to Publons. Reviewers are asked for confirmation whether they want their reviews to be recorded on Publons.

  7. When all Reviewers have submitted their reviews, the Subject Editor makes a decision to either accept, reject or request further minor/major revision.

  8. In all cases, the manuscript is sent back to the author for comments and further revision. The author needs to submit a revised version in due time.

  9. Reviewers are notified via email when the revised version of a manuscript they have reviewed is submitted by the author. They receive a link to the revised version along with the editorial decision and all reviews of the manuscript. Reviewers are also provided with a feedback form should they have any comments on the revised version. 

  10. When an article is published, all Reviewers who have provided a review for this manuscript receive an email notification. In the email, there is a link to download the published paper.

  11. The Reviewer may always access information on the manuscripts that are being / have been reviewed by him/her through the menu My Tasks –> Reviewer on the journal’s web page – In Review (no.), In Edit (no.), Published (no.), and Archived (no.). The number in brackets after each category shows the number of manuscripts that have been assigned to you.

Benefits for Editors and Reviewers

Pensoft editors and reviewers are entitled to a set of benefits in appreciation for their contribution to the quality of the works we publish.

  For Editors   For Reviewers
  • 15% unconditional discount on APCs and reprints for the journal in which you are an editor
  • 10% unconditional discount on
    • APCs in all other Pensoft journals
    • All books published by Pensoft
    • Article reprints for all other Pensoft journals
    • Dedicated PR campaigns
  • Special conditions for publication of large works or articles that need customized technical solutions
  • 15% discount on APCs for the journal in which the review was provided
    • Valid for one manuscript per review, submitted within 6 months of the review, where the reviewer is the lead author
  • Automated registration of reviews at Publons after confirmation by the reviewer
  • Open reviews are provided with DOIs and citation details

* When an individual qualifies for multiple discounts Pensoft will use the largest that applies

  Apply to become an editor via Editor Application Form

Writing a Press Release

Pensoft’s experienced PR team puts a lot of effort in the wide dissemination of the works we publish through press releases, news aggregators, blogs, social network communication and the mass media.

It goes without saying that press releases and news stories can have a major effect on the impact and popularity of research findings. Moreover, they are of benefit to all parties involved: the authors, their institutions, funding agencies, publishers and the society in general. Thanks to a well-established dissemination network, Pensoft press releases regularly provide the basis for print, online, radio and TV news stories in reputed international media outlets, including National Geographic, BBC, Sky News, CNN, New York Times, The Guardian, Deutsche Welle, Der Standard, DR, etc.

Here are some examples of Pensoft's press releases, posted on EurekAlert, which have enjoyed high popularity and thousands of views within the first days following their publication:

Our PR team invites you to prepare (or request) a short press release on your accepted paper whenever you find your research of public interest. We have provided a template and instructions to guide you through the specific text format.

While the press release needs to be in English, in case you find it suitable for the promotion of your study, you are welcome to also submit a translation of the press release in the following languages: French, German, Spanish, Portuguese, Japanese and Chinese. Please note that all translations need to be based on the final English version of the press release as approved by our press officers.

We are always happy to promote your research by preparing a press release for you and coordinating our dedicated PR campaigns with the PR offices of our partnering institutions. You are welcome to approach us with your press release drafts or any queries regarding our PR campaign via email at either pressoffice@pensoft.net, or dissemination@pensoft.net.

To keep up with the latest news, subscribe to our blog and follow us on Twitter, Facebook and Google+. Also, keep an eye on EurekAlert! AAAS for our top breaking stories!

For the Tailored PR Campaign’s rates, please see Article Charges (Additional Services).

Publication Ethics and Malpractice Statement

Open data publishing and sharing

Pensoft encourages open data publication and sharing, in accordance with Panton’s Principles and Pensoft’s Data Publishing Policies and Guidelines for Biodiversity Data.
Data can be published in various ways, such as data files or packages supplementary to a research article, or hosted in and linked to data repositories.
Datasets should be deposited in an appropriate, trusted repository and the associated identifier (URL or DOI – digital online identifier) of the dataset(s) must be included in the data resources section of the article. Reference(s) to datasets should also be included in the reference list of the article with DOIs (where available). Where no discipline-specific data repository exists authors should deposit their datasets in a general repository such as Dryad or Pangaea.

Retraction policies

Article retraction

According to the COPE Retraction Guidelines followed by this Journal, an article can be retracted because of the following reasons:

• unreliable findings based on clear evidence of a misconduct (e.g. fraudulent use of the data) or honest error (e.g. miscalculation or experimental error);

• redundant publication, e.g., findings that have previously been published elsewhere without proper cross-referencing, permission or justification;

• plagiarism or other kind of unethical research.

Retraction procedure

  • Retraction should happen after a careful consideration by the Journal editors, on a request by the editors, author(s), or community advice.

  • The HTML version of the retracted article is removed (except for the article metadata) and on its place a retraction note is issued.

  • The PDF of the retracted article is left on the website but clearly watermarked with the note "Retracted" on each page.

  • In some rare cases (e.g., for legal reasons or health risk) the retracted article can be replaced with a new corrected version containing apparent link to the retracted original version and a retraction note with a history of the document.

Expression of concern

In other cases, the Journal editors should consider issuing an expression of concern, if evidence is available for:

• inconclusive evidence of research or publication misconduct by the authors;

• unreliable findings that are unreliable but the authors’ institution will not investigate the case;

• a belief that an investigation into alleged misconduct related to the publication either has not been, or would not be, fair and impartial or conclusive;

• an investigation is underway but a judgement will not be available for a considerable time.


Journal editors should consider issuing a correction if:

  • a small portion of an otherwise reliable publication proves to be misleading (especially because of honest error);

  • the author / contributor list is incorrect (i.e. a deserving author has been omitted or somebody who does not meet authorship criteria has been included);

  • other reasons that do not qualify as a sound evidence for retraction or expression of concern.

Terms of Use

This document describes the Terms of Use of the services provided by the Check List journal, hereinafter referred to as "the Journal" or "this Journal". All Users agree to these Terms of Use when signing up to this Journal. Signed Journal Users will be hereinafter referred to as "User" or "Users".

The publication services to the Journal are provided by Pensoft Publishers Ltd., through its publishing platform ARPHA, hereinafter referred to as "the Provider".

The Provider reserves the right to update the Terms of Use occasionally. Users will be notified via posting on the site and/or by email. If using the services of the Journal after such notice, the User will be deemed to have accepted the proposed modifications. If the User disagrees with the modifications, he/she should stop using the Journal services. Users are advised to periodically check the Terms of Use for updates or revisions. Violation of any of the terms will result in the termination of the User's account. The Provider is not responsible for any content posted by the User in the Journal.

Account Terms

  1. For registration in this Journal or any of the services or tools hosted on it, Users must provide their full legal name, a valid email address, postal address, affiliation (if any),  and any other information requested.
  2. Accounts created via this journal automatically sign in the User to the ARPHA Platform.
  3. Users are responsible for maintaining the security of their account and password. The Journal cannot and will not be liable for any loss or damage from failure to comply with this security obligation.
  4. Users are solely responsible for the content posted via the Journal services (including, but not limited to data, text, files, information, usernames, images, graphics, photos, profiles, audio and video clips, sounds, applications, links and other content) and all activities that occur under their account.
  5. Users may not use the service for any illegal or unauthorised purpose. Users must not, in the use of the service, violate any laws within their jurisdiction (including but not limited to copyright or trademark laws).
  6. Users can change or pseudonomyse their personal data, or deactivate their accounts at any time through the functionality available in the User’s personal profile. Deactivation or pseudonomysation will not affect the appearance of personal data in association with an already published work of which the User is author, co-author, editor, or reviewer.
  7. Users can report to the Journal uses of their personal data, that they might consider not corresponding to the current Terms of Use.
  8. The User’s personal data is processed by the Journal on the legal basis corresponding to Article 6, paragraph 1, letters a, b, c and f. of the General Data Protection Regulation (hereinafter referred to as GDPR) and will be used for the purpose of Journal’s services in accordance with the present Terms and Use, as well as in those cases expressly stated by the legislation.
  9. User’s consent to use the information the Journal has collected about the User corresponds to Article 6(1)(a) of the GDPR.
  10. The ‘legitimate interest’ of the Journal to engage with the User and enable him/her to participate in Journal’s activities and use Journal’s services correspond to Article 6(1)(f) of the GDPR.

Services and Prices

The Provider reserves the right to modify or discontinue, temporarily or permanently, the services provided by the Journal. Plans and prices are subject to change upon 30 days notice from the Provider. Such notice may be provided at any time by posting the changes to the relevant service website.


The Authors retain full ownership to their content published in the Journal. We claim no intellectual property rights over the material provided by any User in this Journal. However, by setting pages to be viewed publicly (Open Access), the User agrees to allow others to view and download the relevant content. In addition, Open Access articles might be used by the Provider, or any other third party, for data mining purposes.

The Provider reserves the rights in its sole discretion to refuse or remove any content that is available via the Website.

Copyrighted Materials

Unless stated otherwise, the Journal website may contain some copyrighted material (for example, logos and other proprietary information, including, without limitation, text, software, photos, video, graphics, music and sound - "Copyrighted Material"). The User may not copy, modify, alter, publish, transmit, distribute, display, participate in the transfer or sale, create derivative works or, in any way, exploit any of the Copyrighted Material, in whole or in part, without written permission from the copyright owner. Users will be solely liable for any damage resulting from any infringement of copyrights, proprietary rights or any other harm resulting from such a submission.

Exceptions from this rule are e-chapters or e-articles published under Open Access (see below), which are normally published under Creative Commons Attribution 3.0 license (CC-BY), or Creative Commons Attribution 4.0 license (CC-BY), or Creative Commons Public Domain license (CC0).

Open Access Materials

This Journal is a supporter of open science. Open access to content is clearly marked, with text and/or the open access logo, on all materials published under this model. Unless otherwise stated, open access content is published in accordance with the Creative Commons Attribution 4.0 licence (CC-BY). This particular licence allows the copying, displaying and distribution of the content at no charge, provided that the author and source are credited.

Privacy Statement

  1. Users agree to submit their personal data to this Journal, hosted on the ARPHA Platform provided by Pensoft.
  2. The Journal collects personal information from Users (e.g., name, postal and email addresses, affiliation) only for the purpose of its services.
  3. All personal data will be used exclusively for the stated purposes of the website and will not be made available for any other purpose or to third parties.
  4. In the case of co-authorship of a work published through the Journal services, each of the co-authors states that they agree that their personal data be collected, stored and used by the Journal.
  5. In the case of co-authorship, each of the co-authors agrees that their personal data publicly available in the form of a co-authorship of a published work, can be distributed to external indexing services and aggregators for the purpose of the widest possible distribution of the work they co-author.
  6. When one of the co-authors is not registered in the Journal, it is presumed that the corresponding author who is registered has requested and obtained his/her consent that his/her personal data will be collected, stored and used by the Journal.
  7. The registered co-author undertakes to provide an e-mail address of the unregistered author, to whom the Journal will send a message in order to give the unregistered co-author’s explicit consent for the processing of his/her personal data by the Journal.
  8. The Journal is not responsible if the provided e-mail of the unregistered co-author is inaccurate or invalid. In such cases, it is assumed that the processing of the personal data of the unregistered co-author is done on a legal basis and with a given consent.
  9. The Journal undertakes to collect, store and use the provided personal data of third parties (including but not limited to unregistered co-authors) solely for the purposes of the website, as well as in those cases expressly stated by the legislation.
  10. Users can receive emails from Journal and its hosting platform ARPHA, provided by Pensoft, about activities they have given their consent for. Examples of such activities are:
    • Email notifications to authors, reviewers and editors who are engaged with authoring, reviewing or editing a manuscript submitted to the Journal.
    • Email alerts sent via email subscription service, which can happen only if the User has willingly subscribed for such a service. Unsubscription from the service can happen through a one-click link provided in each email alert notification.
    • Information emails on important changes in the system or in its Terms of Use which are sent via Mailchimp are provided with "Unsubscribe" function.
  11. Registered users can be invited to provide a peer review on manuscripts submitted to the Journal. In such cases, the users can decline the review invitation through a link available on the journal’s website.
  12. Each provided peer review can be registered with external services (such as Publons). The reviewer will be notified if such registration is going to occur and can decline the registration process.
  13. In case the Journal starts using personal data for purposes other than those specified in the Terms of Use, the Journal undertakes to immediately inform the person and request his/her consent.
  14. If the person does not give his/her consent to the processing of his or her personal data pursuant to the preceding paragraph, the Journal shall cease the processing of the personal data for the purposes for which there is no consent, unless there is another legal basis for the processing.
  15. Users can change/correct their personal data anytime via the functionality available in the User’s profile. Users can request the Journal to correct their personal data if the data is inaccurate or outdated and the Journal is obliged to correct the inaccurate or outdated personal data in a timely manner.
  16. Users may request the Journal to restrict the use of their personal data insofar as this limitation is not contrary to the law or the Terms of Use.
  17. Users may request their personal data to be deleted (the right to be forgotten) by the Journal, provided that the deletion does not conflict with the law or the Terms of Use.
  18. The User has the right to be informed:
    • whether his or her personal data have been processed;
    • for which purposes the Journal processes the personal data;
    • the ways in which his/her personal data are processed;
    • the types of personal data that Journal processes.
  19. The user undertakes not to interfere with and impede the Journal’s activities in the exercise of the provided rights.
  20. In case of non-fulfilment under the previous paragraph, the Journal reserves the right to delete the user's profile.

Disclaimer of Warranty and Limitation of Liability

Neither Pensoft and its affiliates nor any of their respective employees, agents, third party content providers or licensors warrant that the Journal service will be uninterrupted or error-free; nor do they give any warranty as to the results that may be obtained from use of the journal, or as to the accuracy or reliability of any information, service or merchandise provided through Journal.

Legal, medical, and health-related information located, identified or obtained through the use of the Service, is provided for informational purposes only and is not a substitute for qualified advice from a professional.

In no event will the Provider, or any person or entity involved in creating, producing or distributing Journal or the contents included therein, be liable in contract, in tort (including for its own negligence) or under any other legal theory (including strict liability) for any damages, including, but without limitation to, direct, indirect, incidental, special, punitive, consequential or similar damages, including, but without limitation to, lost profits or revenues, loss of use or similar economic loss, arising from the use of or inability to use the journal platform. The User hereby acknowledges that the provisions of this section will apply to all use of the content on Journal. Applicable law may not allow the limitation or exclusion of liability or incidental or consequential damages, so the above limitation or exclusion may not apply to the User. In no event will Pensoft’s total liability to the User for all damages, losses or causes of action, whether in contract, tort (including own negligence) or under any other legal theory (including strict liability), exceed the amount paid by the User, if any, for accessing Journal.

Third Party Content

The Provider is solely a distributor (and not a publisher) of SOME of the content supplied by third parties and Users of the Journal. Any opinions, advice, statements, services, offers, or other information or content expressed or made available by third parties, including information providers and Users, are those of the respective author(s) or distributor(s) and not of the Provider.